ARCHETYPAL

Covered agencies must update procurement procedures to include the required LLM terms.

AIR-21AFA15D02 · version 2 · Procurement · candidate interpretation

Covered agency must update LLM procurement procedures.

Situation & purpose

An AI system or employee activity involves LLM procurement procedures. Confirm the actor and source conditions before using this template.

Provide a traceable control for the action: update LLM procurement procedures.

Examples

Meets the rule
Covered agency performs the required action "update" for LLM procurement procedures within these source conditions: Within the source scope; assess applicability before adoption., and retains evidence.
Does not meet the rule
Covered agency omits the required action "update" for LLM procurement procedures while those source conditions apply.
Outside scope
The actor, activity, jurisdiction, or applicability conditions in this source variant do not match.

Evidence & enforcement

  • Dated record of the action
  • Responsible actor and approval, where required
  • Applicable source edition and scope

Human or authorized system adapter required. Machine-executable: no. Convert to a reviewed organization contract and validate the adapter before deployment.

Limits

A rule card is an interpretation aid, not an applicability determination.

Equivalent intent does not make different source obligations interchangeable.

Owner review

Record your interpretation decision. This does not adopt a policy for an organization.

Owner sign-in

JSON rule card
{
  "id": "AIR-21AFA15D02",
  "version": 2,
  "title": "Covered agencies must update procurement procedures to include the required LLM terms.",
  "text": "Covered agency must update LLM procurement procedures.",
  "topic": "Procurement",
  "intent": "update llm procurement procedures",
  "status": "candidate",
  "semanticStatus": "human-validation-required",
  "variants": [
    {
      "sourceId": "omb-m-26-04",
      "control": "Agency Actions (c)",
      "sourceVersion": "M-26-04",
      "url": "https://www.whitehouse.gov/wp-content/uploads/2025/12/M-26-04-Increasing-Public-Trust-in-Artificial-Intelligence-Through-Unbiased-AI-Principles-1.pdf#page=3",
      "actor": "Covered agency",
      "modality": "must",
      "action": "update",
      "object": "LLM procurement procedures",
      "condition": "Within the source scope; assess applicability before adoption.",
      "exception": null,
      "timing": "By 2026-03-11",
      "authority": "binding-within-defined-federal-scope",
      "jurisdiction": "United States",
      "checkedAt": "2026-09-28",
      "status": "interpretation-needs-review",
      "examples": {
        "meetsRule": "Covered agency performs the required action \"update\" for LLM procurement procedures within these source conditions: Within the source scope; assess applicability before adoption., and retains evidence.",
        "doesNotMeetRule": "Covered agency omits the required action \"update\" for LLM procurement procedures while those source conditions apply.",
        "outOfScope": "The actor, activity, jurisdiction, or applicability conditions in this source variant do not match."
      }
    }
  ],
  "situation": "An AI system or employee activity involves LLM procurement procedures. Confirm the actor and source conditions before using this template.",
  "purpose": "Provide a traceable control for the action: update LLM procurement procedures.",
  "examples": {
    "meetsRule": "Covered agency performs the required action \"update\" for LLM procurement procedures within these source conditions: Within the source scope; assess applicability before adoption., and retains evidence.",
    "doesNotMeetRule": "Covered agency omits the required action \"update\" for LLM procurement procedures while those source conditions apply.",
    "outOfScope": "The actor, activity, jurisdiction, or applicability conditions in this source variant do not match."
  },
  "evidence": [
    "Dated record of the action",
    "Responsible actor and approval, where required",
    "Applicable source edition and scope"
  ],
  "enforcement": {
    "mode": "policy-template",
    "adapter": "Human or authorized system adapter required",
    "machineExecutable": false
  },
  "limitations": [
    "A rule card is an interpretation aid, not an applicability determination.",
    "Equivalent intent does not make different source obligations interchangeable."
  ],
  "createdAt": "2026-10-03",
  "updatedAt": "2026-10-03"
}
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