Organizations should inventory categories of people whose data they process.

{
  "key": "AIR-1C31FD0739@9438a27a13e45099",
  "id": "AIR-1C31FD0739",
  "version": "9438a27a13e45099",
  "kind": "rule",
  "lifecycle": "LEGACY_PUBLISHED",
  "title": "Organizations should inventory categories of people whose data they process.",
  "statement": "Organization should inventory affected person categories.",
  "family": "Data & IP",
  "body": {
    "legacy": {
      "id": "AIR-1C31FD0739",
      "version": 2,
      "title": "Organizations should inventory categories of people whose data they process.",
      "text": "Organization should inventory affected person categories.",
      "topic": "Data & IP",
      "intent": "inventory affected person categories",
      "status": "candidate",
      "semanticStatus": "human-validation-required",
      "variants": [
        {
          "sourceId": "nist-privacy-1",
          "control": "ID.IM-P3",
          "sourceVersion": "CSWP 10 / 1.0",
          "url": "https://nvlpubs.nist.gov/nistpubs/CSWP/NIST.CSWP.01162020.pdf#page=24",
          "actor": "Organization",
          "modality": "should",
          "action": "inventory",
          "object": "affected person categories",
          "condition": "Within the source scope; assess applicability before adoption.",
          "exception": null,
          "timing": null,
          "authority": "voluntary",
          "jurisdiction": "United States",
          "checkedAt": "2026-09-28",
          "status": "interpretation-needs-review",
          "examples": {
            "meetsRule": "Organization follows the recommendation to \"inventory\" for affected person categories within these conditions: Within the source scope; assess applicability before adoption..",
            "doesNotMeetRule": "Organization omits the recommended action \"inventory\" for affected person categories. This is a recommendation gap, not by itself a statutory violation.",
            "outOfScope": "The actor, activity, jurisdiction, or applicability conditions in this source variant do not match."
          }
        }
      ],
      "situation": "An AI system or employee activity involves affected person categories. Confirm the actor and source conditions before using this template.",
      "purpose": "Provide a traceable control for the action: inventory affected person categories.",
      "examples": {
        "meetsRule": "Organization follows the recommendation to \"inventory\" for affected person categories within these conditions: Within the source scope; assess applicability before adoption..",
        "doesNotMeetRule": "Organization omits the recommended action \"inventory\" for affected person categories. This is a recommendation gap, not by itself a statutory violation.",
        "outOfScope": "The actor, activity, jurisdiction, or applicability conditions in this source variant do not match."
      },
      "evidence": [
        "Dated record of the action",
        "Responsible actor and approval, where required",
        "Applicable source edition and scope"
      ],
      "enforcement": {
        "mode": "policy-template",
        "adapter": "Human or authorized system adapter required",
        "machineExecutable": false
      },
      "limitations": [
        "A rule card is an interpretation aid, not an applicability determination.",
        "Equivalent intent does not make different source obligations interchangeable."
      ],
      "createdAt": "2026-10-03",
      "updatedAt": "2026-10-03"
    },
    "sourceRelease": "2026-10-03.2",
    "adopted": false,
    "machineExecutable": false
  },
  "versions": [
    {
      "version": "9438a27a13e45099",
      "key": "AIR-1C31FD0739@9438a27a13e45099"
    }
  ],
  "provenance": [],
  "relationships": [
    {
      "id": "MAP-640a25ec7be7ee7792e19c9a",
      "from": "AIR-1C31FD0739@9438a27a13e45099",
      "to": "REQ-dc669e117a26fa10a033@fa004bbe5c530eee",
      "kind": "SUPPORTED_BY_SOURCE_REQUIREMENT",
      "status": "SOURCE_REPORTED_REVIEW_REQUIRED",
      "body": {
        "sourceKey": "nist-privacy-1@1244c574bf2a",
        "locator": "ID.IM-P3"
      },
      "fromKeys": [
        "AIR-1C31FD0739@9438a27a13e45099"
      ],
      "toKeys": [
        "REQ-dc669e117a26fa10a033@fa004bbe5c530eee"
      ],
      "resolution": "RESOLVED_REFERENCE_REVIEW_REQUIRED"
    }
  ]
}